1.0 INTRODUCTION
The Town of Blackfalds is currently constructing a plaza directly outside of the Eagle Builders Centre to serve as a gathering place for community events and festivals. The plaza will feature a fire pit with bench seating and a wall with a mural depicting local recreation attractions and amenities.
2.0 BACKGROUND
Blackfalds is one of Canada’s youngest and fastest growing communities; with a population of 11,015 (2021 census). Ideally situated in Central Alberta, midway between Alberta’s two largest urban centres, Blackfalds retains the feel and security of a small-town while being only a short drive from urban amenities of post-secondary education, regional scale shopping outlets and entertainment. Outstanding recreational opportunities, a robust and diversified
economy and affordable land and housing are among the factors contributing to our thriving, successful, and dynamic community.
As the population of Blackfalds increases, the expectations of the community for businesses, products, and services also increase, resulting in the need for updated and current goals and strategies as well as long range capital and operating planning to address infrastructure planning and operating results.
3.0 OPPORTUNITY
The Town of Blackfalds is seeking qualified contractors to build the plaza wall structure with artwork as per the concept drawings found in Appendix A.
4.0 OBJECTIVE
The primary objective of this RFP is to seek qualified contractors to provide and install a plaza wall structure with mural at the Border Paving Plaza.
5.0 GENERAL INSTRUCTIONS TO PROPONENTS
Proposals specifically marked: “Plaza Wall Structure & Mural 2023”
Shall be received by the following:
Mr. Sean Barnes
Town of Blackfalds Civic Cultural Centre
5018 Waghorn Street, Box 220
Blackfalds, AB T0M 0J0
Proposals shall include the following information:
5.1 All proposals shall use the enclosed Proposal Form for submitting their proposal total price (Appendix ‘B’).
5.2 Qualifications to provide the proposed services.
5.3 List of previous work completed that relates to the scope of this proposal.
Proposal Submittal: One copy of the sealed proposal clearly marked as above.
PROPOSALS WILL BE ACCEPTED UNTIL 2:00 PM, April 18th, 2023.
Late, faxed or emailed proposals will not be accepted. Proposals must be presented in sealed, clearly marked packages.
6.0 SITE INFORMATION
Proponents can request information related to the Civic Centre by contacting the following Town contact:
Mr. Sean Barnes
T: 403.885.6240
sbarnes@blackfalds.ca
Mr. Rick Kreklewich
T: 403.885.6245
rkreklewich@blackfalds.ca
Each Proponent is solely responsible for ensuring that it has all information necessary to prepare its proposal and for independently verifying and informing itself with respect to any terms or conditions that may affect this proposal. All inquiries related to the RFP shall be directed to Mr. Sean Barnes through the contact information indicated above.
7.0 SCHEDULE
• Request for Proposal packages disseminated: March 24rd, 2023
• Closing date for receipt of proposal packages: April 18th, 2023 at 2:00 PM
• Recommendation for award: April 26th, 2023
• Work completed: July 14th, 2023
8.0 EVALUATION CRITERIA
The evaluation process will involve both qualitative and quantitative elements. All proposals presented will be evaluated in the context of the overall value that they provide to the Town of Blackfalds. Please include what furnishings will be provided along with the specifications of each item and when they will arrive. While cost is a significant part of the evaluation criteria, it will not be the sole determinant. Proposals will be reviewed by a team of Administrative personnel.
9.0 NEGOTIATION
The Town of Blackfalds reserves the right to negotiate with any or all proponents including those proponents that have submitted a proposal that does not fully comply, either in material or non-material ways, with the RFP requirements.
10.0 ACCEPTANCE OF PROPOSALS
The Town of Blackfalds will have specific interest in proposals from contractors that best demonstrate the qualifications, abilities, experience, and resources to provide the services as outlined.
The Town of Blackfalds reserves the right to reject any or all Proposals or to accept the proposal deemed most favorable to the Municipality. All proposals must be signed by the principal of the responding company.
Following the evaluation of the submitted proposals, the Town of Blackfalds will consider entering into an agreement with the proponent that has been determined to have the ability to best meet the needs and expectations and offers the best overall content and value. Although the intended outcome is to enter into an agreement with a selected proponent, the solicitation of proposals does not in any way commit the Town of Blackfalds to accept any proposal or enter into a formal agreement with any proponent.
The submission of a proposal does not constitute a legally binding agreement between the Town of Blackfalds and any proponent. It is part of an overall selection process intended to enable the Town to select a proponent to fulfill the items indicated in this RFP. The objective of this RFP process is to identify those proponents who offer the best delivery of service and value and demonstrate the highest degree of capability for providing the services outlined herein.
APPENDIX ‘A’
Concept Drawings of the Plaza Wall
Please review the following concept drawings for the construction of the plaza wall structure and mural. Note that the mural pictures may change upon approval by Administration (see attached document).
